1. Controller and Contact Details
The responsible for the processing of your personal data is:
Polytec GmbH
Polytec-Platz 1–7
76337 Waldbronn
Germany
Represented by the General Manager Dipl.-Wirt. Ing. (FH) Alfred Link
In case of any questions regarding data protection, please contact our Data Protection Officer by
Email: datenschutz(at)polytec.de
If you wish to exercise your rights as a data subject, please use the following contact details:
Email: datenschutz(at)polytec.de
You may also get in touch with us by mail:
Polytec GmbH
Attn: Data Protection Officer
Polytec-Platz 1–7
76337 Waldbronn
Germany
In case of general questions about this privacy statement or the processing of your personal data by Polytec GmbH, please contact us at datenschutz(at)polytec.de
2. Collection and Storage of Personal Data and the Purpose of Processing
a) When visiting the website
When you access our website www.polytec.com, the browser used on your device automatically sends information to our website server. This information is temporarily kept in log files.
The following information is collected without your intervention and kept until automated deletion:
- IP address of the requesting device
- Date and time of access
- Name and URL of the retrieved file
- Website from which access is made (referrer URL)
- Browser used, operating system of your device, and the name of your access provider
We process this data for the following purposes:
- Ensuring a smooth connection to the website
- Ensuring comfortable use of our website
- Evaluation of system security and stability
- Other administrative purposes
The lawfulness of the processing is based on Art. 6(1)(f) GDPR. Our legitimate interest follows from the purposes listed above. In no case do we use the collected data for the purpose of drawing conclusions about your identity.
We also use cookies and analytics services when you visit our website. Further details are provided in Sections 4 and 5 of this Privacy Policy.
b) When subscribing to our newsletter
If you have expressly consented in accordance with Art. 6(1)(a) GDPR, we use your email address to send you our newsletter on a regular basis. To receive the newsletter, only an email address is required.
You may unsubscribe at any time, for example via the link at the end of each newsletter. Alternatively, you may submit your unsubscribe request by phone, post, or email to: abmeldung@polytec.de.
c) When using our contact form
For inquiries of any kind, we offer a contact form on our website. A valid email address is required so that we can identify the sender and respond to the request. Additional information may be provided voluntarily.
Processing for the purpose of contacting us is based on your voluntarily given consent pursuant to Art. 6(1)(a) GDPR.
Personal data collected for the use of the contact form will be automatically deleted once your request has been completed.
d) When registering as a user
When you register as a user, the information you provide is stored in our content management system. A valid email address is required so we can identify the registrant and process the registration. Additional information may be provided voluntarily.
Processing is based on your consent pursuant to Art. 6(1)(a) GDPR, which you may withdraw at any time. After you unsubscribe from our portal, we delete the collected data in accordance with statutory retention requirements.
3. Disclosure of Data
We only disclose your personal data to third parties if:
- you have given your explicit consent pursuant to Art. 6(1)(a) GDPR,
- disclosure is necessary for the establishment, exercise, or defense of legal claims in accordance with Art. 6(1)(f) GDPR and there is no reason to assume that you have an overriding legitimate interest in the non-disclosure of your data,
- the disclosure is required to process your personal data to comply with a legal obligation, Art. 6(1)(c) GDPR, or
- it is legally permissible and necessary for the performance of a contract with you pursuant to Art. 6(1)(b) GDPR.
Based on these legal grounds, we may share personal data with the following categories of recipients:
- Software and technology companies
- Telecommunications providers
- Marketing and advertising companies
- IT and communications service providers
We have concluded data processing agreements (DPAs) pursuant to Art. 28 GDPR with the above mentioned categories of recipients, ensuring that they process personal data only according to our instructions and in compliance with GDPR.
Within Polytec GmbH, only those departments receive your data that require it to fulfil contractual or legal obligations or to pursue legitimate interests (e.g., IT, Sales), following the principle of data minimisation.
Data transfers to third countries
Certain tools may result in the transfer and processing of personal data in countries outside the EU/EEA.
Some U.S. companies are not certified under the EU-US Data Privacy Framework (DPF). In such cases, an adequate level of data protection comparable to EU standards cannot be guaranteed.
Transfers to U.S. recipients are permitted when they are certified under the DPF or when appropriate safeguards are in place.
4. Cookies
Our website uses cookies—small files automatically created by your browser and stored on your device. Cookies do not cause harm and do not contain viruses, trojans, or other malware.
Cookies store information related to your specific device but do not allow direct identification of your identity.
We use cookies for:
- User-friendly design of our website (e.g., session cookies)
- Improving usability with temporary cookies that store settings for a defined period
- Statistical analysis and optimization of our website (see Section 5)
The lawfulness of the processing is based on Art. 6(1)(f) GDPR, representing our legitimate interests.
Most browsers accept cookies automatically. If not, you might configure your browser in order to block cookies or display a warning before new cookies are stored. Full deactivation may limit website functionality.
You can change or withdraw your consent to cookies by changing the the settings of your website.
5. Analytics Tools
We use various analytic tools to understand visitor‘s behaviour and to optimise our online offerings.
a) Google Analytics
We use Google Analytics (Google Ireland Limited). Cookies allow analysis of website usage. Data may be transferred to servers in the USA. IP anonymization is activated.
Processing is based on your consent in accordance with Art. 6(1)(a) GDPR.
More information: https://support.google.com/analytics/answer/6004245
b) Google Ads (incl. Conversion Tracking)
We use Google Ads for advertising and Conversion Tracking. Cookies are stored when you click a Google ad.
Legal basis: Art. 6(1)(a) GDPR.
Details: https://policies.google.com/privacy
c) Meta Pixel (formerly Facebook Pixel)
We use Meta Pixel for conversion measurement (Meta Platforms Ireland Ltd.). Visitor actions after clicking on Facebook ads are tracked.
Legal basis: Art. 6(1)(a) GDPR.
Privacy information: https://www.facebook.com/about/privacy/
d) LinkedIn Insight Tag
Used for campaign analysis and retargeting (LinkedIn Ireland Unlimited Company). IP addresses and LinkedIn data may be processed.
Legal basis: Art. 6(1)(a) GDPR.
Details: https://www.linkedin.com/legal/privacy-policy
f) Hotjar
Used to better understand user behaviour. Data is anonymised (Hotjar Ltd., Malta).
Legal basis: Art. 6(1)(a) GDPR.
Privacy: https://www.hotjar.com/legal/policies/privacy/
g) Microsoft Clarity
Records user interactions (Microsoft Corporation, USA). Data may be transmitted to the USA.
Legal basis: Art. 6(1)(a) GDPR.
More: https://privacy.microsoft.com/de-de/privacystatement
You may prevent data collection via browser settings or appropriate plugins.
6. Plugins and Tools
We use external plugins and tools to enhance website functionality. Personal data may be transmitted to the respective providers.
a) YouTube
When loading embedded YouTube videos, information is transmitted to Google servers. If you are logged in, your activity might be linked to your account.
Legal basis: Art. 6(1)(a) GDPR.
Privacy: https://policies.google.com/privacy
b) Vimeo
Embedded Vimeo videos require a connection to Vimeo servers (Vimeo.com, Inc., USA).
Legal basis: Art. 6(1)(a) GDPR.
Privacy: https://vimeo.com/privacy
c) ARD Mediathek
Embedded content may process data such as IP addresses.
Legal basis: Art. 6(1)(a) GDPR.
Privacy: https://www.ardmediathek.de/datenschutz
d) Planet Wissen
Embedded content may result in data transmission to public broadcasters.
Legal basis: Art. 6(1)(a) GDPR.
Details: https://www.planet-wissen.de/datenschutzerklaerung-100.html
7. Social Media
a) Facebook
We run a Facebook fan page. Meta processes personal data such as IP addresses for analytics and advertising.
Legal basis: Art. 6(1)(f) and Art. 6(1)(a) GDPR.
Privacy: https://www.facebook.com/about/privacy
b) Instagram
Operated by Meta Platforms Ireland Ltd. Data such as IP addresses and device information may be processed.
Legal basis: Art. 6(1)(a) or Art. 6(1)(f) GDPR.
Privacy: https://privacycenter.instagram.com/policy
c) LinkedIn
LinkedIn may use cookies and process user data for advertising and analytics.
Legal basis: Art. 6(1)(a) or Art. 6(1)(f) GDPR.
Privacy: https://www.linkedin.com/legal/privacy-policy
d) XING
XING processes data such as IP addresses during interactions.
Legal basis: Art. 6(1)(f) GDPR.
Privacy: https://privacy.xing.com/de/datenschutzerklaerung
e) YouTube Company Channel
Google may process IP addresses, search history, and location information.
Legal basis: Art. 6(1)(a) GDPR.
More: https://policies.google.com/privacy
8. Newsletter via ActiveCampaign
We use ActiveCampaign (ActiveCampaign LLC, USA) for newsletter distribution and marketing automation. Processing is based on your consent in accordance with Art. 6(1)(a) GDPR.
ActiveCampaign allows the organisation and analysis of newsletter campaigns. Opening emails or clicking links might be tracked for statistical analysis.
We use a double opt-in process:
You confirm your subscription by activating a link sent by email. You may unsubscribe at any time by using this link or directly with the provider.
After withdrawal of your consent, your data is deleted unless legal or contractual obligations require retention. Only data strictly necessary for those purposes will be kept.
Data is processed on servers within the EU. ActiveCampaign offers a GDPR-compliant data processing agreement.
Privacy policy: https://www.activecampaign.com/legal/privacy-policy
9. Contact Options and Your Rights
As a data subject, you have the following rights:
- Art. 15 GDPR – Right of access
- Art. 16 GDPR – Right to rectification
- Art. 17 GDPR – Right to erasure
- Art. 18 GDPR – Right to restriction of processing
- Art. 20 GDPR – Right to data portability
- Art. 7(3) GDPR – Right to withdraw consent
- Art. 77 GDPR – Right to lodge a complaint with a supervisory authority
Right to object (Art. 21 GDPR)
You have the right to object at any time, on reasons relating to your particular situation, to the processing of your personal data where processing is based on legitimate interests or consent. We will cease processing unless we can demonstrate compelling legitimate grounds outweighing your interests or we require the data for legal claims.
To exercise your rights, simply send an email to: datenschutz(at)polytec.de.
10. Data Security
We use SSL/TLS encryption during website visits, generally with 256-bit encryption. If your browser does not support this, 128-bit technology is used.
You can identify encrypted pages by the closed padlock icon in your browser. We take appropriate technical and organisational measures to protect your data against manipulation, loss, destruction, or unauthorised access. Security measures are continuously improved in line with technological developments.
11. Updates to This Privacy Policy
This Privacy Policy is valid as of June 2025.
Future updates may be necessary due to changes in our website, services, or legal requirements.
The current version can be accessed and printed at any time at:
https://www.polytec.com/de/datenschutz/