Data Privacy Policy

1. Name and contact details of the controller and the company data protection officer

This Privacy Policy applies to data processing carried out by the following controllers:

Polytec GmbH
Polytec-Platz 1-7
76337 Waldbronn

Tel. +49 (0)7243 604-0

The company data protection officer can be contaced at the above address, for the attention of Mr. Rinhard Mühlbauer, or at [email protected].

2. Collection and storage of personal data as well as the manner and purpose of its use

a) Visiting the website

When you visit the website www.polytec.com the browser installed on your device automatically sends information to our website's server. This information is temporarily stored in a "log file". The following information is collacted without any action on your part and stored until it is automatically deleted:

  • IP address of the requesting computer
  • Date and time of access
  • Name and URL of the requested file
  • Accessing website (referrer URL)
  • Browser used and, if applicable, ther operating system of your computer as well as the name of your access provider

We process the above mentioned data for the following purposes:

  • Ensuring a smooth connection to the website
  • Ensuring convenient use of our website
  • Evaluation of system security and stability 
  • For further administrative purposes

The legal basis for data processing is Art. 6(1)(1)(f) GDPR. Our legitimate interest follows from the purposes listed above for data collection. Under no circumstances will we use the data collected for the purpose of drawing conclusions about you personally. In addition, we use cookies and analysis services when you visit our website. You will find more detailed explanations under sections 4 and 5 of this Privacy Policy.

b) Registering for our newsletter

If you have expressly given us your consent according to Art. 6(1)(1)(a) GDPR, we will use your email address to send you our newsletter on a regular basis. To receive the newsletter, provision of an email address is sufficient. You can unsubscribe at any time, for example via a link at the end of each newsletter. Alternatively, you can unsubscribe at any time by phone, mail or email to [email protected] übermitteln.

c) Using our contact form

If you have any questions, please contact us using the form provided on the website. A valid email address is required so that we know who sent the request and can respond to it. Further information can be provided voluntarily. Data given for the purpose of contacting us will be processed in accordance with Art. 6(1)(1)(a) GDPR on the basis of your voluntary consent. The personal data collected by us when you use the contact form will be automatically deleted after your request has been processed.

 

3. Disclosure of data

Your personal data will not be disclosed to third parties for purposes other than those listed below. We will only disclose your personal data to third parties if:

  • You have given your express consent pursuant to Art. 6(1)(1)(a) GDPR, 
  • Disclosure pursuant to Art. 6(1)(1)(f) GDPR is necessary to establish, exercise or defend legal claims and there is no reason to assume that you have an overriding interest worthy of protection for not disclosing your data, 
  • In the event that there is a legal obligation for disclosure pursuant to Art. 6(1)(1)(c) GDPR, 
  • This is legally permissible and is necessary for the processing of contractual relationships with you pursuant to Art. 6(1)(1)(b) GDPR. 

 

4. Cookies

We use cookies on our website. These are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our website. Cookies do no damage to your device, do not contain viruses, Trojans or other malware. Information is stored in the cookie that is associated in each case with the specific device used. However, this does not mean that we immediately become aware of your identity. The use of cookies serves on the one hand to improve your experience of our service. For example, we use "session cookies" to recognize that you have already visited individual pages of our website. These are deleted automatically after you leave our website.

In addition, we also use temporary cookies that are stored on your computer for a specified period of time in order to optimize user-friendliness. If you visit our website again to use our services, it will automatically recognize that you have visited us before and which entries and settings you have made, so that you do not have to enter them again. On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our services for you (see section 5). When you return to our website, these cookies enable us to automatically recognize that you have visited us before. These cookies are automatically deleted after a defined period of time. The data processed by cookies is required for the aforementioned purposes, in order to protect our legitimate interests and those of third parties pursuant to Art. 6(1)(1)(f) GDPR. Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is created. However, the complete deactivation of cookies can result in you not being able to use all the functions of our website.
 

5. Analysis tools

The tracking measures listed below and used by us are carried out on the basis of Art. 6(1)(1)(f) GDPR. Through the tracking measures used, we want to ensure that our website is designed to meet requirements and is continually optimized. We also use tracking measures to statistically record the use of our website and to evaluate it for the purpose of optimizing our services for you. These interests are considered legitimate within the meaning of the aforementioned provision. For the respective data processing purposes and data categories, please refer to the corresponding tracking tools.

a) Google Analytics

For the purpose of demand-oriented design and continuous optimization of our pages, we use Google Analytics, a web analysis service provided by Google Inc. (https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter "Google"). In this context, pseudonymized user profiles are created and cookies (see section 4) are used. The information generated by the cookie about your use of this website is transferred to a Google server in the USA and stored there. This includes:

  • Browser type/version
  • Operating system used
  • Referrer URL (the previously visited page)
  • Host name of the accessing computer (IP address)
  • Time of the server request

This information is used to evaluate your use of the website, to compile reports on website activities and to provide further services associated with the use of our website and the Internet, for the purpose of market research and the demand-oriented design of this website. This information may also be disclosed to third parties if this is required by law or if third parties process this data on behalf of the company. Under no circumstances will your IP address be associated with other Google data. IP addresses are anonymized so that assignment is not possible (IP masking). You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=en). As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent Google Analytics from collecting data by clicking on this link. An opt-out cookie is placed, to prevent future collection of your data when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you will need to set up the opt-out cookie again. Further information on data protection in connection with Google Analytics can be found in Google Analytics Help section (https://support.google.com/analytics/answer/6004245?hl=en).

b) Google AdWords conversion tracking

In order to statistically record the use of our website and for the purpose of optimizing our website for you, we also use Google's conversion tracking feature. Google Adwords will place a cookie (see section 4) on your computer if you have accessed our website via a Google ad. These cookies expire after 30 days and are not used for personal identification. If the user visits certain pages of the Adwords customer's website and the cookie has not yet expired, Google and the customer can recognize that the user has clicked on the ad and has been redirected to this page.

Each Adwords customer receives a different cookie. Therefore, cookies cannot be traced via the websites of Adwords customers. The information collected using the conversion cookie is used to generate conversion statistics for Adwords customers who have opted for conversion tracking. Adwords customers see the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, they do not receive any information that personally identifies users. If you do not wish to participate in the tracking process, you can also refuse to accept the cookie required for this - for example using a browser setting that generally deactivates the automatic acceptance of cookies. You can also deactivate cookies for conversion tracking by setting your browser to block cookies from the "www.googleadservices.com" domain. Google's Privacy Policy on conversion tracking can be found at: https://services.google.com/sitestats/de.html.


c) Google reCAPTCHA

We use "Google reCAPTCHA" (hereinafter "reCAPTCHA") on our websites. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). reCAPTCHA checks whether the data entry on our websites (e.g. in a contact form) is done by a human being or by an automated program. To do this, reCAPTCHA analyzes the behavior of the website visitor on the basis different characteristics. This analysis starts automatically as soon as the website visitor accesses the website. For analysis, reCAPTCHA evaluates different information (e.g. IP address, time the website visitor stays on the website or the mouse movements carried out by the visitor). The data collected during the analysis is transmitted to Google. reCAPTCHA analyses run completely in the background. Visitors to the website are not informed that an analysis is taking place. Data processing is carried out on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in protecting his website services against abusive automated spying and spam. Further information about Google reCAPTCHA and Google's Privacy Policy can be found at: https://www.google.com/intl/de/policies/privacy/ and https://www.google.com/recaptcha/intro/android.html.

d) CleverReach

This website uses CleverReach for sending newsletters. The provider is CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede, Germany. CleverReach is a service with which the dispatch of newsletters can be organized and analyzed. The data you enter to subscribe to the newsletter (e.g. email address) will be stored on CleverReach's servers in Germany and Ireland. Our newsletters sent out with CleverReach enable us to analyze the behavior of newsletter recipients. Among other things, it is possible to analyze how many recipients have opened the newsletter message and how often which link was clicked in the newsletter. Using "conversion tracking", it is possible for us to determine whether a pre-defined action (e.g. purchase of a product on our website) has taken place after clicking on the link in the newsletter. For more information on data analysis by CleverReach newsletter, please visit: https://www.cleverreach.com/de/funktionen/reporting-und-tracking/.

Data processing is carried out on the basis of your consent (Art. 6(1)(a) GDPR). You can withdraw this consent at any time by unsubscribing from the newsletter. The legality of the data processing processes already carried out is unaffected by the withdrawal of consent. If you do not want CleverReach to analyze your data, you must unsubscribe from the newsletter. We provide an appropriate link in every newsletter for this purpose. You can also unsubscribe from the newsletter directly on the website. The data you provide us with for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter. It will be erased from both our servers and CleverReach's servers after you unsubscribe from the newsletter. Data that was stored by us for other purposes (e.g. email addresses for the members section) remains unaffected by this.

For more information, please see CleverReach's Privacy Policy at: https://www.cleverreach.com/de/datenschutz/.

Conclusion of data processing contract
We have signed a data processing contract with CleverReach and fully implement the strict requirements of the German data protection authorities when using CleverReach.

 

6. Plug-ins und tools

a) YouTube

Our website uses plug-ins from YouTube's website which is operated by Google. This website is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. If you visit one of our pages equipped with a YouTube plug-in, a connection to the YouTube servers is established. This will notify the YouTube server of which of our web pages you have visited. If you are logged into your YouTube account, you allow YouTube to directly associate your browsing habits with your personal profile. You can prevent this by logging out of your YouTube account. YouTube is used in the interest of providing our websites in an attractive manner. This represents a legitimate interest within the meaning of Art. 6(1)(f) GDPR. For more information on how YouTube interacts with user data, please refer to YouTube's Privacy Policy at: https://www.google.de/intl/de/policies/privacy.

b) Vimeo

Our website uses plug-ins of the video portal Vimeo. The provider is Vimeo Inc. 555 West 18th Street, New York, New York 10011, USA. If you visit one of our web pages equipped with a Vimeo plug-in, a connection to the Vimeo servers is established. This will notify the Vimeo server of which of our web pages you have visited. Vimeo also obtains your IP address. This also applies if you are not logged in to Vimeo or do not have an account with Vimeo. The information collected by Vimeo is transmitted to the Vimeo server in the USA. If you are logged into your Vimeo account, you allow Vimeo to directly associate your browsing habits with your personal profile. You can prevent this by logging out of your Vimeo account. For more information on how Vimeo interacts with user data, please refer to Vimeo's Privacy Policy at: https://www.google.de/intl/de/policies/privacy.

c) Google web fonts

This website uses "web fonts" provided by Google, to display fonts uniformly. When you call up a web page, your browser loads the required web fonts into your browser cache to display text and fonts correctly. To do this, the browser you are using must connect to Google's servers. Google thereby obtains the information that our website has been accessed via your IP address. Google web fonts are used to display our websites in a uniform and attractive manner. This represents a legitimate interest within the meaning of Art. 6(1)(f) GDPR. If your browser does not support web fonts, your computer will use a default font. For more information about Google web fonts, please visit https://developers.google.com/fonts/faq and the Google Privacy Policy (https://www.google.com/policies/privacy/).

d) Analysis by wiredminds

Our website uses tracking pixel technology from wiredminds GmbH (www.wiredminds.de) to analyze visitor behavior.

Data may be collected, processed and stored from which user profiles are created under a pseudonym. Where possible and reasonable, these user profiles are made completely anonymous. Cookies may be used for this purpose. Cookies are small text files that are stored in the visitor's Internet browser and serve to re-recognize the Internet browser. The collected data, which may also contain personal data, is transmitted to wiredminds or collected directly by wiredminds. wiredminds may use information remaining after visits to the websites to create anonymous user profiles. Data obtained in this way will not be used to personally identify the visitor to this website without the separately given consent of the data subject and will not be associated with personal data about the bearer of the pseudonym. If IP addresses are recorded, they are anonymized immediately by deleting the last block of numbers.

Exclusion from tracking

 

7. Rights of the data subject

You have the right,

  • To request information about your personal data processed by us in accordance with Art. 15 GDRP. In particular, you may obtain information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned duration of storage, the existence of the right to rectification, the right to erasure, the right to restriction of processing, the right to object to processing, and the right to lodge a complaint, the source of your data, if not collected by us, and the existence of automated decision making, including profiling and, where applicable, meaningful information regarding the details thereof;
  • In accordance with Art. 16 GDRP, to obtain without undue delay the rectification of inaccurate or the completion of incomplete personal data stored by us;
  • To request the erasure of your personal data stored by us in accordance with Art. 17 GDRP, unless the processing is necessary to exercise the right to freedom of expression and information, to comply with a legal obligation, for reasons of public interest or to establish, exercise or defend legal claims;
  • In accordance with Art. 18 GDRP, to obtain restriction of processing of your personal data if you contest the accuracy of the data, if the processing is unlawful, but you oppose the erasure of the data, and we no longer need the data, but you need it to establish, exercise or defend legal claims, or if you have objected to processing in accordance with Art. 21 GDRP;
  • In accordance with Art. 20 GDRP, to receive your personal data that you have provided us with in a structured, commonly used and machine-readable format or to request its transmission to another controller;
  • In accordance with Art. 7(3) GDRP, to withdraw the consent you have granted at any time. This means that we are no longer allowed to continue processing the data on which this consent is based in the future and 
  • To lodge a complaint with a supervisory authority pursuant to Art. 77 GDRP. You generally contact the supervisory authority responsible for your usual place of residence, workplace or our company headquarters.

 

8. Right to object

If your personal data is processed on the basis of legitimate interests pursuant to Art. 6(1)(1)(f) GDRP, you have the right to object to the processing of your personal data pursuant to Art. 21 GDRP, provided there are reasons for that result from your particular situation or you are objecting to direct advertising. In the regard to the latter you have a general right to object, which will be implemented without you providing details about your particular situation. If you would like to exercise your right to withdraw your consent or your right to object simply send an email to [email protected]

 

9. Data security

We use the most common SSL (Secure Socket Layer) method in connection with the highest level of encryption supported by your browser. Usually this is a 256 bit encryption. If your browser does not support 256 bit encryption, we use 128 bit v3 technology instead. You can recognize whether an individual page of our website is transmitted in encrypted form by the closed padlock symbol in the lower status bar of your browser. We also use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

 

10. Up-to-dateness and changes to this privacy policy

This Privacy Policy is currently valid as of May 2018. It may be necessary to make changes to this Privacy Policy due to the further development of our website and services offered on our website, or on the basis of changes in legislation or to regulatory requirements. You can access and print out the current Privacy Policy at any time on our website at https://www.polytec.com/us/privacy-policy/.